Beacon Hill Staffing Group (Associates Division; Alpharetta Office) is partnering with a client who is seeking Administrative Assistants with a \"can-do\" attitude! The ideal individual will provide assistance to team members using the highest level of customer service.
Hours: 8:00am - 5:00pm
Location: Atlanta, GA
Starting Salary: $18.00 - $25.00 (depending on experience)
- Receive, screen and/or route incoming telephone calls, mail, publications and correspondence, proactively handle question and information requests
- Coordinate calendars and schedule meetings
- Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach
- Communicate agendas and respond to calendar changes as needed
- Organize internal meetings for Managers to include conference room scheduling and ordering/setting up meals, liaison for consultant teams
- Attend team meetings and other meetings during the case if appropriate
- Partner with Records Manager to ensure case process is in proper order
- Coordinate detailed travel arrangements internal and external partners for air, hotel, ground transportation, visas, and meal reservations, as business needs and personal preferences dictate.
- Create travel itinerary.
- Type and proof correspondence including letters, memos, documents and reports as requested or as circumstances dictate
- Timely completion of time and expense reports
- Provide overflow graphics assistance with client presentations
- Support a variety of internal programs and initiatives as required or assigned including organizing case team events, offsite meetings and other company sponsored events
- Collaborate with other Manager Assistant to provide phone coverage, work coverage and general team support
- Reception coverage as needed and assigned
- Perform other related duties as requested or as responsibilities dictate
- Associate degree; or equivalent from a two-year college or technical school; or two years or more related experience and/or training; or equivalent combination of education and experience
- Ability to read, analyze, and interpret common accounting procedures. Must have excellent phone and verbal communication skills to assist vendors and customers
- Ability to problem solve. Ability to interpret a variety of instructions furnished in written, oral, or schedule form
- Strong data entry skills and working knowledge of Microsoft Excel software
- Ability to accept responsibility and account for his/her actions
- Ability to demonstrate accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance
- Meets productivity standards and completes work in a timely manner
- The individual adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events
If interested, submit your resume as a Word document. If qualified, one of our recruiters will reach out to you via phone or email to discuss next steps. Thanks and looking forward to connecting!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Pharma and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
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